Executive Assistant and Program Administrator (bilingual)

We are actively recruiting for a bilingual Executive Assistant for our established non-profit client located in Kanata. Reporting to the Executive Director, this position is responsible for administrative support to the Executive Director, the Board of Directors and various in-house programs.

Duties include -

• Provide full administrative support to Executive Director and to the Board of Directors.

• Assist the Executive Director in the planning of special events such as seminars, retreats, as well as regular internal/external meetings – by preparing documentation, refreshments, booking meeting rooms & catering, setting up equipment, etc.

• Draft written materials and provide administrative/clerical tasks such as sorting mail, creating & maintaining filing system, faxing, copying, preparing meeting materials & packages, etc and handle confidential materials as appropriate.

• Coordinate and monitor a daily agenda and assessing the need for background/briefing materials for specific appointments.

• Create yearly updated Board Orientation Manual and other related Board materials as necessary.

• Prepare, plan, and record minutes at monthly Board meetings.

• Format, proofread and edit a variety of written materials & make soft copies when required.

• Provide occasional assistance for translation of internal materials and letters.

• Create forms and announcements.

• Create and input surveys into database.

• Coordinate, track and ensured deadlines are respected.

• Perform reception day-to-day duties such as opening or closing, greet visitors, answer all incoming calls, assist with bank deposits, mail preparation, etc. when required.

Qualifications:

• Office administration or secretarial experience.

• Post Secondary education in public relations, communications, or related program or an equivalent combination of experience and education is an asset.

• Fluently bilingual in English and French with excellent written and oral communication.

• Proficiency to work with Microsoft Office.

• Ability to multitask and prioritize around tight deadlines.

• Editing and proofreading skills in English and French.

• Available to work flexible hours.

• Ability to work within a team setting or environment.

• Knowledge of social services / non-profit sector.

Full job description can be provided.

Salary: 38-46K plus excellent benefit package

For more information please forward resume to cindy@pollackgroup.com

THE POLLACK GROUP

Cindy Larocque CPC

Senior Recruitment Specialist

225 Metcalfe Street, Suite 702

Ottawa, Ontario

T: 613-238-2233 ext.231

F: 613-238-4407

cindy@pollackgroup.com

We do our very best to acknowledge all applicants and encourage you to follow up on your application. Due to the high volume of resumes received we regret that only applicants who are selected for an interview will be contacted.